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2006-2007 McDermoth Elementary School 409 North K Aberdeen, WA 98520 (360) 538-2120 RESPONSIBILITY 1. It shall be the responsibility of the principal to see that all emergency responses and drills are conducted in conformance with this plan. The principal shall be the chief disaster preparedness officer of the school and shall appoint a disaster preparedness committee. 2. The principal shall cooperate with disaster preparedness authorities and other civil agencies in the event of a declared emergency or alert. He may, under certain circumstances, find it necessary to coordinate a decision for the safety of the children with representatives of outside agencies, including but not limited to: law enforcement, fire protection, city government, and the Red Cross. REQUIREMENTS 1. This school plan shall coordinate with the District Master Plan and with appropriate local government plans. 2. This plan shall be reviewed at least annually and be kept current. 3. This plan (other than fire drills) shall be tested at least once during the school year and a record shall be kept of said tests. Fire drills must be held each month. 4. For actual emergencies and practice drills the procedures as outlined in the following sections shall be followed. No school-wide drill shall be held without prior notice to the principal/designee. 5. The record of drills shall be reported to the Superintendent's Office, Aberdeen Fire Department, and shall be made available to the State Department of Education. COMMUNICATIONS 1. In the event of any disaster, all communications to the public shall come from the Office of the Superintendent or the designee. 2. The principal/designee shall have the responsibility of keeping the Office of the Superintendent informed as to the latest developments in regards to damages, injuries, or deaths as a result of any disaster at the school. All public statements will come only from the Office of the Superintendent or the designee. 3. In the event that normal means of communication (telephone, or cellular) become inoperable, emergency communications shall be requested through the Grays Harbor Department of Emergency Services. All locations shall also tune their AM radio to KXRO, 1320 MHz. 4. Parents are not to contact the school by telephone, except for dire emergency. The telephones are to be kept accessible by school personnel for school emergency communications only. Parents will be kept informed by public radio station KXRO with bulletins from the Superintendent's Office. 5. All telephones in the building are to be secured and not to be used by students or staff. All outgoing communications will be cleared through the office. 6. Students will be released from school only to parents/guardians or family designee. This information should be kept current and on file in the school office at all times. Sign out and release will be through the McDermoth School Office ONLY. EMERGENCY RESPONSE PLANS
9-911 SHALL BE CALLED IF AN ACTUAL EMERGENCY EXISTS and EMERGENCY RESPONSE IS NEEDED FIRE DRILL
ADMINISTRATOR 1. The principal/designee shall be responsible for the supervision of the fire drill and shall, as part of his building emergency response plan, make definite assignments to ascertain all rooms, auditoriums, gyms and lavatories are evacuated. 2. The principal shall prepare a chart showing the location of fire alarms and the fire fighting equipment. A copy of this chart shall be filed with the Aberdeen Fire Department and the Superintendent of Schools. OFFICE 1. Office personnel shall perform as directed by the principal. 2. Whatever steps possible shall be taken to protect school's records. TEACHERS 1. When the fire drill signal sounds, teachers shall assemble their class and make an orderly exit from the building, using posted routes established by the principal. Speed shall be subordinate to control and order. There shall be no talking, running or pushing. 2. Pupils shall not be permitted to stop to take books, wraps or other personal belongings. 3. The teacher shall take the class attendance record or register and follow their class out of the building. 4. While exiting through the hallways the teacher shall be observant for any unusual situations or safety hazards. 5. The teacher shall take the class to its assigned position, after which roll shall be called to make certain all members of the class are present. Teachers shall remain with the class and await the all-clear signal or further instructions from the principal. 6. During fire drill exits, teachers, para-educators and custodians shall ensure that students in lavatories, lunchroom, at recess, or otherwise out of their rooms, shall join the nearest line making an exit. Once clear of the building, with permission of the teacher in charge, they shall rejoin their own class, report to the teacher, and take their place in line. CUSTODIANS
PARA-EDUCATORS
ALL STAFF " Make reports to the office personnel as soon as it is determined that a member of your class is missing. Likewise, if a staff member is missing from your designated evacuation site, inform the office personnel. BUILDING SWEEP TEAM " The Building Sweep Team shall check all of the areas in their part of the building for any students that are out of their designated areas. EARTHQUAKE No warning signal is given to indicate the occurrence of actual earthquake. In the event of an earthquake, the command is DROP. It shall be the duty of the principal/designee, in coordination with the District Office, to make the decision as to what action will be taken as he keeps children at school. PRINCIPAL/OFFICE 1. Get under equipment (desk, table, etc.) or stand near an inside wall if unable to get under equipment. 2. After tremor, turn on portable, battery operated, AM radios. USE PHONE ONLY FOR EMERGENCY. If deemed necessary by the principal, assist in orderly evacuation of the building. 3. Assist in the organization of First Aid as necessary. TEACHERS/PARA-EDUCATORS " OUTSIDE BUILDINGS: The students shall be required to move clear of all buildings and remain outside until further instructions are given. " INSIDE BUILDINGS: The students shall be required to get under some equipment (i.e. desk, table, etc.), or stand near an inside wall if unable to get under equipment. The students shall stay inside until quake is over, and/or until instructed to leave. Instructions shall depend upon circumstances and extent of damage to buildings. 1. Render First Aid in classroom if necessary. 2. Inspect work area/room for damages or malfunctions and report any found to the principal or custodian. 3. Remain alert for order to evacuate. 4. Do not operate electrical switches or appliance or use matches, lighters, or open flame if a gas leak is suspected.
CUSTODIANS " The custodians shall be prepared to turn off utilities at meters, if necessary. Custodians shall report to the school office. MAINTENANCE PERSONNEL " Maintenance personnel working in the buildings shall report to the building principal and await instructions. NURSE " The school nurse shall report to the building principal and await instructions. CAFETERIA PERSONNEL 1. Cafeteria personnel shall remain in the kitchen, unless ordered to evacuate. 2. All food shall be covered and equipment shall be turned off. 3. Attempt to protect all drinkable water. TRANSPORTATION " Transportation and bus drivers remain at the nearest school and await instructions from the Transportation Supervisor. Make UHF 2-way radio available to the principal/designee only, for emergency communications. EVACUATION In the event that damage has occurred which requires evacuation of the building, the following procedure shall be used: 1. When, in the opinion of the principal, the earthquake is over and the building has suffered damage, an orderly "Fire Drill" shall be conducted to evacuate the building. Pupils shall move to a position well away from the buildings and remain until given further instructions. 2. Following evacuation of buildings, pupils shall not be permitted to reenter if there is doubt concerning the safety of the buildings. In this event, it is recommended that the principal call the Superintendent and ask for inspection prior to ordering a return to buildings. 3. If the emergency warrants, pupils shall remain at school until released to parent/guardian or family designee. Instructions by radio (KXRO) shall be utilized. Students shall be released through the OFFICE ONLY. FIRE The person discovering the fire will notify the principal's office immediately. 9-911 SHALL BE CALLED IF AN ACTUAL EMERGENCY EXISTS PRINCIPAL 1. The principal/designee shall sound the alarm. Phone Fire Department and administration office. 2. If someone is missing, the principal/designee shall immediately organize a search among classes outside the building only, and will notify the on-scene fire department commander immediately. TEACHERS/STAFF 1. Staff shall apply "Fire Drill" plans as printed, assemble out of the fire department's way, TAKE ROLL, and render First Aid as necessary. 2. Teachers trained in the use of fire extinguishers may fight small fires. Do not endanger life. CUSTODIANS 1. Custodial staff will try to confine the fire by closing all doors to the area involved. 2. Open all playground gates and keep access roads open for emergency vehicles. 3. The custodial staff trained in the use of fire extinguishers may fight small fires. Do not endanger life. ALL STAFF " No one should return to the school building until the Fire Department officials declare it a safe area. TSUNAMI, TIDAL WAVE, FLOOD Warnings for tidal wave/tsunami will be given from the Grays Harbor Office of Emergency Management. The extent of the flood or tidal wave, and the time before it arrives WILL DICTATE THE COURSE OF ACTION TO BE TAKEN BY THE SCHOOL DISTRICT. The Aberdeen Police Department or Grays Harbor Sheriff's Office will notify the superintendent by telephone of flooding or possible flooding on roads used as routes. IF SUFFICIENT TIME ALLOWS: SUPERINTENDENT " The superintendent/designee shall decide whether or not to close school early and notify the principal by telephone. If school closure is necessary, the superintendent shall call and request that radio stations notify parents that their children are being sent home early. PRINCIPAL The principal/designee shall refer to the emergency locator card if there is a question about whose supervision a child should be under. If the student cannot be sent home, for any reason, the principal and staff shall provide for the care of students at the school or evacuation site. 1. A list shall be compiled immediately of students who will not be able to go home because their parents are working or away from home. Arrangements shall be made for temporary quarters for those not able to return home. Students should be moved to the evacuation site, or other area deemed appropriately safe. 2. The principal shall release staff only when the safety of all students is assured. TEACHER/STAFF 1. The teacher shall provide a class list of those students who are remaining in the school. 2. The teacher shall provide care and comfort to those students remaining at school, provide assistance in the evacuation to the emergency shelter, and provide any other needed assistance as deemed necessary by the principal. INSUFFICIENT TIME - RAPID EVACUATION SUPERINTENDENT " The superintendent/designee shall notify the principal by telephone of school closure, and to implement rapid evacuation. This decision may also come from the Aberdeen Police Department, Aberdeen Fire Department, or Grays Harbor Sheriff's Department. The superintendent shall call and request that radio stations notify parents that their children are being sent to the prearranged evacuation site. PRINCIPAL 1. Upon official word of evacuation, the principal shall have the building evacuated, with ALL students and staff going to the Sam Benn Park, and he shall assist in the setting up of emergency shelter at that location. 2. Buses already located at the school should be requested, through the Transportation Director, to assist in the evacuation. 3. A list of students and staff shall be compiled immediately, and arrangements shall be made for temporary quarters for those not able to return home. ACCURATE RECORDS ARE IMPORTANT. 4. Only the principal/designee shall permit students to be released to parents/guardians from the evacuation site (shelter). 5. The principal/designee shall be a liaison to the Shelter Manager and must report all releases to the manager. The principal will release staff only when the safety of all students is assured. 6. All communications from the evacuation shelter must be made through the principal/designee, in cooperation with the Shelter Manager and the county-assigned communications person. 7. In the interest of family privacy, no news media shall be permitted in the evacuation shelter. OFFICE STAFF " The office staff shall maintain a register of emergency locator cards, transportable to the evacuation site. This register shall include updated student release information, and a place for release signature/sign-out. TEACHER/ALL STAFF 1. The teacher shall provide and maintain a class list of students. 2. The teacher shall provide care and comfort to those students, provide assistance in the evacuation to the emergency shelter, and provide any other needed assistance as deemed necessary by the principal/designee. CUSTODIANS 1. The custodial staff shall be responsible for insuring that everyone has left the school, and then secure it. 2. The custodian shall be responsible for any other duties deemed necessary by the principal/designee. BOMB THREAT The vast majority of bomb threat telephone calls and notes are hoaxes or prank calls. ALL such threats must, nevertheless, be handled quickly and efficiently.
When a bomb threat is received, the person receiving the call shall note the time of the call. They should also try to get the name of the person calling and pay particular attention to voice characteristics (i.e. male/female, high/low tone, accent, etc.) as well as background noise, to aid in future identification. The location of the bomb should also be identified, if possible.
Since recognition seems to encourage this type of incident, every effort shall be made to carry out any necessary action without undue notice and publicity. UNDER NO CIRCUMSTANCES SHOULD A SUSPECTED OR SUSPICIOUS LOOKING OBJECT BE TOUCHED. ALL SUSPECTED ITEMS SHOULD BE REPORTED TO THE PRINCIPAL AND SENIOR LAW ENFORCEMENT REPRESENTATIVE IMMEDIATELY. RESPONSIBILITY 1. The responsibility for determining the exact course of action in each case shall remain with the Superintendent and/or principal/designee. 2. The following plan may be modified because of the exact circumstances of the threat. Safety of the students and prevention of panic are of paramount importance. 3. The Superintendent/Principal will deal with the media when the evacuation has been completed. 4. The secretary or other person receiving the call or note advising of a bomb will immediately notify the principal/designee, but no one else. LOCATION OF BOMB UNKNOWN PRINCIPAL 1. The principal shall immediately notify the 911 center, requesting that the Police Department, Fire Department, and State Patrol respond without sirens and lights, and that their call-out be made on a private line, rather than "over the air." 2. The principal shall notify the administration office. 3. The principal shall decide whether faculty members, custodial personnel, and available personnel not involved in classroom activity shall conduct a search of the school premises for any bomb. Police officers or fire personnel will assist if requested. 4. The principal shall decide whether or not to evacuate the building. 5. If the principal decides to evacuate, he will notify all teachers by visiting them personally if time permits. If time does not permit, a responsible runner will do this. 6. The "Fire Drill" procedure shall be implemented making sure that everyone evacuates at least 500 feet from the building. TEACHERS/PARA-EDUCATORS 1. As the "Fire Drill" is being implemented, teachers shall quickly make a visual check of desks, files, bookshelves, wastebaskets, storerooms and any protected area in their classroom. 2. Teacher shall see to it that two or three windows are opened and that the door is propped open when leaving the room. OFFICE " The clerical staff shall conduct routine search of all areas near the office, secure records, and then evacuate to designated area as per "Fire Drill." CUSTODIANS 1. Interior Search - The custodial and available staff should carefully search all waste containers, storage areas, stage, cupboards, restrooms, boiler room, stairwells, and other protected areas. 2. Exterior Search - The custodial and available staff should carefully search window wells, windowsills, waste containers, dumpsters, unfamiliar cars and vehicles near the building and covered play areas. 3. Evacuate to designated area. CAFETERIA PERSONNEL 1. Check storage areas and waste containers. 2. Evacuate to designated area. Students and staff shall not return to the building until it has been declared safe by competent police authority. The Principal shall notify the superintendent and secure all telephones, requiring that all communications into and out of the building pass through the office. LOCATION OF BOMB KNOWN PRINCIPAL 1. Upon determining the location of a bomb or potentially explosive material or device, the area surrounding the location should be immediately cleared of all students and other personnel, utilizing the appropriate basic actions or signals. Care must be exercised in using any evacuation or mass movement action to insure that passage of persons near or toward the bomb location is blocked. Care must be exercised in use of school bell system or alarms. 2. The Aberdeen Police Department, Fire Department, and Administration Office will be immediately notified of the situation and details. The police or fire department must handle all action regarding disposal or handling of the bomb or device. 3. Students and staff shall not return to the building until it has been declared safe by competent police authority and the all-clear signal has been given by the principal. 4. Resume normal classroom activities. 5. The Principal shall notify the superintendent and secure all telephones, requiring that all communications into and out of the building pass through the office. 6. The Superintendent/Principal shall deal with the media when the evacuation has been completed. CHEMICAL ACCIDENT Chemical accidents of disaster magnitude would include large quantities of toxic gases or inflammable material from tank truck accidents, train accident/derailments, or mill operations. Should such an accident endanger the students or staff, initiate the following emergency actions: PRINCIPAL 1. Determine if it is necessary to evacuate the building. In most cases, it will probably only be necessary to "shelter in place"; Turn off all ventilation systems, close all doors and windows to the outside, and tuck a towel or material into window and door cracks. 2. Determine if it is necessary to evacuate the area. 3. Move crosswind - never up, or downwind - to avoid fumes. 4. Notify Fire and Police departments. Students and staff should not return to the school until the Fire Department officials declare the area safe. TEACHERS/STAFF 1. Maintain school supervision of the students at all times. 2. Move only in the direction, to the place designated by the principal or fire department. Move crosswind - never up, or downwind - to avoid fumes. 3. Render first aid. TAKE ROLL. 4. Students and staff should not return to the school until the Fire Department officials declare the area safe. WEAPONS AT SCHOOL TEACHER/STAFF " The staff member shall notify the school office immediately. PRINCIPAL 1. Report immediately to appropriate law enforcement agency. 2. Report the incident to the Superintendent's Office. 3. Document action taken. 4. If needed the staff shall be notified by coded PA announcement to lock down. CAMPUS INTRUDERS An intruder is any person found on school premises who has not or will not register as a visitor according to State Regulation (RCW 28A.58.101, 110). An intruder should be handled according to the following procedures: PRINCIPAL/TEACHER/STAFF 1. Greet intruder in a polite and non-threatening manner. 2. Identify yourself as a school official. 3. Inquire as to purpose of his/her presence. If the person has a legitimate reason for being on campus, have him/her report to the office to register. 4. If it is determined that the intruder has no rightful reason for being on campus, challenge his/her presence and advise the intruder of the visitor's policy. 5. Ask intruder to quietly leave campus or invite him/her to accompany you to the office. 6. If intruder refuses to respond to your requests, inform him/her of your intention to summon Police. 7. If intruder gives no indication of voluntarily leaving the premises, notify Aberdeen Police, and the Superintendent's Office. 8. If it is determined that the intruder is dangerous, staff shall be notified by coded PA announcement to lock all classroom doors and to keep all students locked in the classrooms until the intruder is removed. (See the next section for detailed procedures). Lock Down 1. The message to lockdown will be broadcast over the intercom. The type of emergency will be identified (i.e. medical, intruder and so on). There will be no code phrases broadcast. The PA announcement will say Lock down for medical emergency or whatever type of emergency exists. 2. All students in classrooms should move away from the windows and assume a cover on the floor. 3. Students in hallways should go immediately to the nearest classroom. The adult in the room will call the child's teacher to notify the child's teacher of the child's location. Students outside need to be taken to the cafeteria as quickly as possible. The band office has a phone to use. 4. Teachers need to take roll on a roster (if you leave your room at any point, take the list with you). Please note absent students and the location of other students missing from your room. 5. Teachers should check e-mail for messages from principal/designee. 6. During an intruder lockdown, the secretary will be in the principal's office until it is determined that the main office area is safe. 7. No communications should be made outside of the building. 8. Communications will come as quickly as possible from the principal/designee, please be patient. 9. When the situation is safe, the notice to return to normal activities will be broadcast. OFF-CAMPUS ACTIVITIES 1. In the event of an emergency while involved in an off-campus activity, the teacher or supervisor responsible for the activity shall be in charge. Other district personnel shall assist as necessary. 2. The primary responsibility is to ensure the safety of the students and personnel. Once safety has been ensured, remain at the location unless directed to evacuate by law enforcement or fire department personnel. 3. Contact the principal for accountability/support and further instructions. Death of Student or Staff Member After School Hours: 1. In the event of a student or staff member away from school, the principal or designee will activate the building phone tree. 2. The principal will notify the superintendent and district crisis team. The principal may request additional certificated and classified staff to be available the following day. 3. An all staff meeting will be held the next school morning at 7:30 in the LRC to outline the activities and plans for the announcement and the rest of the day. Every attempt will be made to have as normal as possible of a school day. 4. Crisis team members will be at school to work with staff and students as needed. At School: 1. A Lockdown will be conducted. The lockdown will remain in effect until the medical team is finished and clears the building. 2. The superintendent and district crisis team will be notified. 3. Staff will be notified room by room as to the status of events and condition of the individual. No general announcement will be made on the intercom. 4. Crisis team members will be available to work with students and staff. Every attempt will be made to keep the day as normal as possible. 5. Parents of students most affected will be notified. Students will only be released to parents. 6. The press will be asked to stay out of the building until the principal deems it appropriate. 7. One spokesperson shall speak for the school (principal or designee). 8. A staff meeting will be held at 3:15 in the LRC. Planning for the next day, sharing of information/feelings/needs and checking on individuals will be the main focus of the meeting. 9. The following morning a staff meeting will be held at 8:00. 10. The day will be as normal as possible. Memorial Services: 1. Memorial services for students will not be held during the school day. School facilities will be offered to student families for use outside of the normal school day, if it seems appropriate. 2. Memorial services for a current staff member will be permitted during the school day. Such services will be non-denominational in nature. The principal or designee will chair the organization committee and will service as emcee. All effort will be made to make the service a positive and uplifting experience for parent, staff and students. No student will be required to attend the service if the student or parents do not wish for the student to attend. EMERGENCY COMMUNICATIONS INFORMATION 1. In an emergency that involves only McDermoth School, internal communications shall be via the Public Address (PA system) and/or message runners within the school, and via the district phone with the administrative office. External communications shall be via the key communicators network, and any needed news bulletins. The superintendent/district public information director shall assist in releasing information to news media. 2. In a district-wide emergency, internal (in-district) communications shall be via the district phones or cellular. If these systems become inoperable, the district bus UHF radio system can be utilized, or radio communications assistance should be requested through the Grays Harbor Department of Emergency Services. EMERGENCY COMMUNICATIONS Aberdeen School District Marty Kay Superintendent 538-2006 Tom Laufmann Director of Business and Support Services 538-2007 Anna Shanks Personnel Director 538-2004 Ron Cinert Maintenance Supervisor 538-2199 Bob Svobda Transportation Supervisor 538-8210 Grace Kite Roumell Administrative Assistant 538-2002 Government and Utilities 911 Center (non-emergency) 533-8765 Aberdeen Police Dept. (non-emergency) 533-8765 Aberdeen Fire Dept. (non-emergency) 533-8765 Aberdeen City Hall 533-4100 Fire Chief, Dave Carlson Police Chief, Mayor, Dorothy Vogoe Public Works, Larry Bledsoe Building Inspector, Parks & Recreation, Karl Harris Grays Harbor County Sheriff 532-3284 Grays Harbor County Coroner 532-2322 Grays Harbor County Health Dept. 532-8631 G.H.Co. Emergency Services 249-3911 Am. Red Cross, G.H. Chapter 533-3431 Grays Harbor PUD 532-4220 Pettit Oil Company, heating oil 532-8144 Cascade Natural Gas 532-2540 GENERAL RESPONSIBILITIES MCDERMOTH ELEMENTARY SCHOOL Jim Sawin, ext. 404 Principal Office, 538-2121 Cellular, 580-0772 Kathy Muhlhauser, ext. 400 Secretary Office, 538-2120 Fax, 538-2122 DISASTER PREPAREDNESS COMMITTEE " Jim Sawin " Diane Foster " Brian King " Hoki Moir " Kathy Muhlhauser " Heather Williams OUTSIDE EVACUATION SUPERVISION " Jim Sawin, Coordination - Communications - Accountability " Kristi Earley, Main Entrance - Area 1 " Kristen Draper, North Exit - Area 2 " Jan Morgan/Amber Metke, South Exit - Area 3 " Heather Williams, South Play field - Area 4 " Kathy Schmidt, North Playground - Area 5 BUILDING SWEEP TEAM " Patty O'Connor, Rms. 208, 210, 212, 214, 211, 209 " Cecelia Ketola, Rms.101, gym, 102, 104, 103 (Sharilyn Stead back-up) " Vicki Lentz, Rms. LRC, 109, 110, 108, 105, 106 " Carole Miller, Rms. 202, 203, 204, 205, 206, 207 " Kathy Muhlhauser, office area (Each team member needs to check the bathrooms closest to their assigned areas) FIRST AID TEAM Current First Aid Card " Jim Sawin " Diane Foster " Kathy Muhlhauser " Joan Easter Assigned Areas AREA 1 " Jim Sawin " Vicki Lentz# " Kathy Muhlhauser# " non-assigned itinerants " Melissa Wetterauer " Kristi Earley* " Donna Morrisette AREA 2 " Cecelia Ketola# " Kristen Draper* " Kathie Krekow " Cathleen Krohn " Sue Ann Durney " Sharilyn Stead AREA 3 " New 1st " Machelle Tikka " Jan Morgan/Amber Metke* " Trish Stanton " Kay O'Donnell AREA 4 " Mitch Anderson " Heather Williams* " Patty O'Connor# " Brian King " Hoki Moir " Tricia Matisons " Mary Pier " Diane Foster " Jolene Powell " cafeteria staff AREA 5 " Carole Miller# " Becca Richie " Elizabeth Templeton " Candy Hollatz " Natalie Lytle " Kathy Schmidt* " Bobbi Parker " Holly Samuelson " Gina Salick * - Outside Area Team Leader # - Building Sweep Team
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